Application for Doctoral Studies

PLEASE NOTE (Latest revision: 18.03.2020)

Due to the current coronavirus crisis, there are currently changes in the procedure that must be followed.

If you want to submit a doctoral application:

Subjects education, anthropology, gerontology, psychology and sport science:
Please first contact Dr. Heribert Beckmann by e-mail (heribert.beckmann@verkult.uni-heidelberg.de) and inform him about your application.
Subjects diaconal studies and social ethics (Faculty of Theology):
Please first contact Mr. Prof. Eurich by e-mail (johannes.eurich@dwi.uni-heidelberg.de) and inform him about your application.
Please scan all documents and send them (as one pdf-document) to us electronically (heribert.beckmann@verkult.uni-heidelberg.de or johannes.eurich@dwi.uni-heidelberg.de).
Subjects education, anthropology, gerontology, psychology and sport science:
Please drop your doctoral application in paper form in the mailbox outside the Dean's Office or send it by mail.
Subjects diaconal studies and social ethics (Faculty of Theology):
Please clarify the type of submission with Mr. Prof. Eurich (johannes.eurich@dwi.uni-heidelberg.de).

Special deadlines for submitting the application for doctoral studies do not exist.
Affects the subjects education, anthropology, gerontology, psychology and sport science:
The documents can be delivered during the consulting hour (Please note that you have to make an appointment!) of the Dean's' Office (Doctoral Office), sent by mail or thrown into the letterbox (which is located outside the buiding).
Affects the subjects diaconal studies and social ethics (Faculty of Theology):
Here please get in contact with Prof. Eurich.
Doctoral applications exclusively via e-mail will not be accepted.
We only accept complete documents.
As a rule, the application is decided within six weeks. Applicants will be informed in writing about the decision of the doctoral commission. Please wait for this process step!
Vor- oder Rückdatierung von Formularen ist nicht gestattet. Das aktuelle Datum ist zu verwenden!

In order to apply for doctoral studies, please follow the 3 steps below in the order that they are given:

Step 1:
You must find an advisor for your doctoral project, agree on a topic and, with your advisor, complete the "Agreement between the Advisor and the Doctoral Student”.

Step 2:
After you and your advisor has signed the “Agreement between the Advisor and the Doctoral Student”, please register online in the heiDOCS Portal. This registration cannot be completed without a signed agreement. Für den Fall, das auch ein/e externe/r Berater/in mit vorgesehen ist, muss dem Dekanat (Promotionsbüro) auch mitgeteilt werden, wer die Reisekosten übernimmt. Die Fakultät kann in aller Regel keine Reisekosten übernehmen (Form: Declaration: Travel costs external Advisor).

Step 3:
After you have registered in the online portal HeiDOCS, the required documents must be submitted in the Dean's Office (Doctoral Office). These are following documents:
1. Form: Application: Acceptance as a Doctoral Student
2. Form: Declaration of any previous or current attempts to study for a Doctorate
3. Form: Agreement between the Advisor and Doctoral Student
4. Form: Declaration: Travel costs external Advisor (Für den Fall, das auch ein/e externe/r Berater/in mit vorgesehen ist, muss dem Dekanat (Promotionsbüro) auch mitgeteilt werden, wer die Reisekosten übernimmt. Die Fakultät kann in aller Regel keine Reisekosten übernehmen.)
5. curriculum vitae
6. Copy of photo identification
7. Information about your proposed dissertation topic with a short summary (3 - 4 pages)
8. Proof of admission reguirements § 4 of the Doctoral Degree Regulation:
  - Officially certified photocopies or duplicates of any degree certificates attained at an institution of higher education or a university (Magister, Diplom, Bachelor, Master, Staatsexamen), including a list of the individual grades. In addition, (with the exception of documents in English) an officially certified translation of the documents into German must be provided.
  - If applicable, submission of publications with an accompanying letter - § 4 (4) of the Doctoral Degree Regulation.
    (Mustertext für das Begleitschreiben: Zur Erfüllung der Zulassungsvoraussetzungen gemäß § 4 (4) der Promotionsordnung bitte ich um freundliche Berücksichtigung der ausgewählten Publikationen mit wissenschaftlichen Schwerpunkt im Fach .... . Anschließend die Zeitschriftenartikel auflisten.)

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Latest Revision: 16.05.2022